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OutThink

Facing a Challenge? An OKR Might Solve It

October 2, 2024
By Jim Sorgatz

I moved to downtown Phoenix last year for the view and big-city feel.  The 19-story Stewart Apartments, built by The Empire Group, offers sweeping views of the Valley, a rooftop pool, and popular breakfast joint Snooze which just reopened.  It’s a pretty darn cool place!

Life here also comes with a couple of not-so-great features unique to downtown living, the biggest being the parking nightmare.  Even with a reserved space that I pay for each month, I often end up late at night walking from a couple of blocks away to my apartment.  The issue comes down to inconsiderate people, some not even residents, pirating reserved spots, and minimal guest parking – approximately 15 spaces total (including handicap) for a 300-unit complex.  Yes, you read that right.  How in the world does the city allow this?  The management company seemingly has no way of controlling the parking situation.  They have been working on it since before I moved here in September.

Life here also comes with a couple of not-so-great features, the biggest being the parking nightmare. “

“They need to commit to an OKR to resolve this parking issue!” I yelled internally to myself as I walked from down the street this past weekend.  Short for Objectives and Key Results, OKRs were invented by former Intel CEO Andy Grove and made famous by companies like Google, Amazon, and Microsoft.  They are designed specifically for situations like these.

The goal with OKRs is to make changes and solve problems by setting Objectives and determining success by tracking Key Results.  We start by defining a timeframe, typically quarterly, but 30-days may be sufficient for the parking project.  In this case, the objective would be to ensure residents who pay for parking have a place to park.  The key result would be residents no longer whining to management and social media about not having a place to park.  Open parking, reserved signs for occupied spaces, permits, and the right to tow may all be up for consideration.  That last one is a biggie as people figure out pretty quickly the towing signs are bogus.  Once you have an Objective and Key Results, you determine the initiatives that will accomplish these in the given timeframe.

Here at Outhouse, the initial department to kick off OKRs was Product Development.  With so many innovative ideas coming in, we often struggled to get a handle on them.  At our weekly team meetings, we discussed the ideas and started working on a few.   At subsequent meetings, “bigger and better” ideas came up, sidetracking us from the ones we were already working on.   Although we made progress, this process wasn’t very efficient, and it took a lot of time to complete projects. 

The goal with OKRs is to make changes and solve problems by setting Objectives and determining success by tracking Key Results. “

And this is how OKRs came into play.  We now approach the same projects with a manageable, three-step process:

  1. Our team agrees on one to three top Objectives (no more than three) that we are committing to accomplish each quarter.
  2. We then decide on several meaningful Key Results to track our progress towards the objective and ultimate success.
  3. Finally, we map out the initiatives and tasks needed to achieve and move our OKRs forward.

With multiple tech people from various specialties working on product development, OKRs ensure the best use of time for each, and the entire team is working towards shared goals.  They also force us to ask ourselves, “Why,” whenever we consider a new Objective.  The goal is to pick those that are most critical.  An added benefit has also been a reduction in meetings, from weekly to bi-weekly.       

OKRs ensure the best use of time, and the entire team is working towards shared goals.  They also force us to ask ourselves, “Why,” whenever we consider a new Objective. “

These examples (parking and product development) offer a simple overview of the OKR process.  With the tremendous success here at Outhouse, we would like to share with you what we have learned in a five-part series:

  1. Introducing OKRs
  2. Preparing for the OKR Journey
  3. Crafting Great OKRs
  4. Driving OKR Alignment
  5. Managing Effectively with OKRs

Watch your inbox over the coming weeks for this series written by Outhouse partner Bill Gelbaugh.

Creating Great Plans

October 2, 2024
By Outhouse Partner

Beautiful dusk rendering of the top selling Values That Matter 50-2695 Floor Plan.

Offering outstanding home plans is one of the most fundamental requirements of a successful home building business. Business writers and academics alike constantly refer to price and product as two of the cornerstones for success in any business. In this section, I will discuss the individual components that determine whether a plan is perceived as outstanding or just another “nice house.”

Essentially, the factors that determine the market success of a home design can be broken down into three broad categories: (1) functionality, (2) aesthetics, and (3) perceived value. To a certain degree, these categories are in conflict, with the most successful plans finding the correct balance between them. Trying to sell a home that is very livable but ugly is difficult. Attempting to sell one that is beautiful but totally non-functional is almost impossible. Creating a home that is both beautiful and functional but beyond the financial reach of your customers is nothing more than an exercise in irrelevance.

Creating a home that is both beautiful and functional but beyond the financial reach of your customers is nothing more than an exercise in irrelevance. “

Because it is the most complex, and I believe the most important, of the three categories, I will focus on functionality, specifically the following eight aspects of design that are at the very heart of creating a plan that provides customers with the home they truly want and need:

Square footage:
In many markets, square footage assumes even greater importance than it should, due to the market (and its realtors) focusing on dollars per square foot as a key indicator of value. Astute buyers understand that discussing price per square foot without a detailed discussion of what is included in those square feet is meaningless at best and misleading at worst. However, not all buyers are sophisticated, so by increasing the size with minimally expensive footage (i.e., pumping air into a plan for the sole purpose of making it bigger), we can drive down the selling price per square foot. I am not a proponent of this technique but I am pragmatic enough to utilize this methodology in those markets that require or, at least, reward it. My fundamental advice about square footage when creating great plans is this: Design houses that feel bigger than they are by using diagonal-view corridors, opening up public spaces to each other, and, in narrow plans, trying as hard as you can to have a section of the house that is open across its entire width. Try to hit the targeted price point with a design that appears bigger than it is. For most buyers, how a plan feels is as important as the advertised size. On that subject, we shouldn’t automatically believe the size claims of our competitors. I have seen numerous house measurements that were grossly inaccurate – from builders who measure to the outside of brick instead of framing (common in some markets) to those who count a 2-story great room at 1.5 or 2 times its area. We should always check the square footage claims of our competitors.

Room count:
As size goes up, well-designed houses typically add rooms. The most common is bedrooms, but once we get to four, master bedroom sitting rooms often enter the picture as a substitute for a fifth bedroom. In public rooms, studies and formal dining rooms are the most common add-ons as size increases. The point I want to make here is simply this: While it is nice to enhance the size of marginal rooms as our plans get bigger, once we have achieved room sizes that are acceptable, the best thing to do with additional square footage is to create more rooms, specifically rooms that give targeted buyers what they want and need.

Room size:
When discussing design, it is always difficult for me to decide whether to talk about room count first and room size second, or vice versa. They are, basically, two competing uses for the space we add to a home, so which is more important? I think the paradigm goes like this. First, for the targeted footage of the plan, we should decide which rooms are absolutely required. Then, based on accurate information for our marketplace, we should determine the minimal acceptable dimensions for those rooms. After doing the preliminary design, if we have what we need and are under the targeted square footage, we need to decide whether to add the excess footage to existing rooms or add an additional room (or possibly a mini-room). If we decide to add the square footage to existing rooms, we must determine where the increased dimensions will have the most impact. For example, taking a 10’9” bedroom to 11 feet can be a significant marketing benefit. Adding 8 inches to the width of a single loaded (L-shaped) 5’6” walk-in closet allows it to become a 6’2”-wide double loaded closet, with 50 to 60% more hanging rod. If we decide instead to add a room, we need to think carefully about what room to add for maximum perceived value.

For most Americans, every day is a day when we have more possessions than the day before. “

Storage:
For most Americans, every day is a day when we have more possessions than the day before. Without realizing it, we are constantly acquiring clothes, electronics, tools, furniture, and countless other items at a much greater rate than we are discarding these items. This is why storage space is such a crucial consideration when creating home designs. Let me sum this up succinctly: It is virtually impossible to include too much closet space. No one will say they can’t buy the house because there are too many closets. Almost everyone would prefer a 3-car garage to a 2-car garage if they could afford it. So what does this mean at the micro level?

  • Have a great master bedroom closet or closets – this room still belongs to the people who are paying the freight.
  • Learn how to be a great closet designer overall – truly understand what works and what doesn’t – and don’t skimp or cheat on closet layouts.
  • Have as good a pantry as you can fit – people love to have food in the house, and the rise of Walmart and Costco has them buying in greater quantities than ever before.
  • For many people, the garage is a place to store more than cars – go for oversized garages whenever possible.

Circulation space:
Minimizing circulation square footage is important because it utilizes space that would have a higher perceived value if its functionality were better defined; that is, bigger rooms or more rooms. Aside from this general comment, the most important thing to remember is that the halls, stairways, and foyers that comprise circulation space need to be sized correctly for the specific product we are designing. Just as a 4-foot-wide hallway is a waste of space in a 1400 square foot home, so too is a 3-foot-wide hallway inappropriate for a 2800 square foot home. Circulation spaces, such as the rooms we discussed previously, must be sized proportionately to the product we are building.

A great plan, the 50-2695 features big, open rooms and minimal circulation space. Take our Interactive Floor Plans, with Furniture Planner, for a spin today!

Special spaces and memory points:
In the competitive new homes marketplace, it is more important than ever to create plans that buyers remember. Good design requires memorable spaces and features that inspire buyers and put the greatest degree of difference possible between the home they currently occupy and the one we want them to buy. We need not only an island in the kitchen but one with a different and notable shape. We want built-ins, details, work spaces, and time-saving features that convince the buyer that there is more going on than a simple change of address. We need to convince them that their lifestyle in the new house will be better – more interesting, more exciting, more productive, and more fulfilling. We need to make the move a requirement in their minds, not just a desire.

Good design requires memorable spaces and features that inspire buyers and put the greatest degree of difference possible between the home they currently occupy and the one we want them to buy. “

Features and spaces for today’s lifestyle:
I’ve discussed many specific features up to this point that are related to today’s lifestyle, but let me be even more specific. Today’s buyers want more time to do what they want to do. They want lower maintenance, lower utility bills, and a home that supports their increasingly technologically dependent life. They work at home. They surf the Web. They need to charge phones, iPads, computers, and battery-powered tools. If they have children, these children require power and bandwidth just as their parents do. They want to eat breakfast in a hurry, but they also want to have the entire family over for Thanksgiving. They want a place for the 60” TV, as well as the microwave oven. Most of all, “they” is really not one demographic group but many. Non-traditional families make up a huge proportion of new homebuyers, and the specific needs of diverse ethnic buyers are a factor that must be recognized. The builder who designs his or her product without understanding the lifestyle and needs of the targeted buyers is doomed to mediocrity at best, but more likely to failure.

Flexibility:
It is fitting that the last of the functional design aspects we will discuss is flexibility, because I believe that it summarizes a necessary attribute not only of a winning plan but also of a winning builder. Never before has the marketplace changed as rapidly as it is changing today, and never before has it been as diverse as it is today. This requires plans with rooms that can serve multiple functions, plans created with additions, modifications, and personalization in mind. We live in an age of specialization, but the smart builder creates home plans that allow that specialization from a well-created portfolio of great, flexible plans.

Submitted by
Alan Trellis, Author, NAHB Speaker, and co-founder of Home Builders Network.

With 40 years of experience as a custom home builder and consultant for the home building industry, Al is co-founder of Home Builders Network, which provides management consulting, marketing, residential design, and land planning for home builders throughout North America. Collectively, their clients build 3,000 homes per year, for a sales value of $1.2 billion. Al is the author of many books on residential construction; has served as chairman of the NAHB Custom Builder, Education, and Business Management committees; and is a leading speaker at the NAHB International Builders Show (IBS).

Pants Optional – Episode One: Where Do I Start?

March 28, 2025
By Stuart Platt

Pants Optional is a series focused on advice to company Owners, Managers and Employees on how to be successful in a Work-From-Home business model.

Online work at home. A young man typing on a laptop sitting at a table at home.

Before 2020, deciding to become a Work From Home (WFH) company was exactly that; a decision. When the pandemic hit, many companies had this decision made for them – Become a WFH company or risk losing some staff or your company altogether. For those of you who survived the nightmare of shifting to a WFH business model, practically overnight, you sincerely have my undying respect and admiration. If you have already, or intend to, bring everybody back to the office to continue ‘business as usual’ the Pants Optional series may not be of much value to you. Those who will benefit most from this series are:

  • Business Owners forced into a WFH business model with a desire to continue doing so.
  • Business Owners considering moving to a permanent WFH business model from scratch.
  • Managers wanting to develop and improve WFH policies, procedures, and communication.
  • Workers looking for support and advice on how to navigate the surprisingly complex WFH transition.
  • Anybody already working in a WFH environment open to learning more tips and tricks as this work/lifestyle evolves.

So… Where do I start? Seeing as every business is different, the steps Outhouse went through may not apply to what you will need to follow, but the overall goals will likely be the same or very similar. The primary categories all companies will need to focus on are Technology, Operations, and Culture and that is what this episode will cover.

As an owner, I often found myself the cause of delays because I had stretched myself too thin… “

First, give yourself as much time as possible to plan and research. I started entertaining the idea of going remote 24 months before doing so with some light research 18-months before the move I got very serious putting mostly my own time into researching a transition; then at T-minus 12-months I formed a team of my smartest employees to help make it happen, with me still deeply involved in every aspect. My biggest recommendation is to form a team early, even if it means hiring consultants to do most of the heavy lifting. I sacrificed way more of my own hours towards research, planning and executing than I anticipated or frankly needed. As an owner, I often found myself the cause of delays because I had stretched myself too thin, neglecting other responsibilities. Do not do the same to yourself.

Symbols on blue background representing cloud technology
Like it or not, you are probably going to learn more about Cloud technology than you ever intended.

Technology

Hardware/software, file sharing, security, backups and redundancies, internal and external communications are going to be your biggest concerns with many unforeseen obstacles along the way.

File sharing was my company’s biggest challenge. We maintain roughly 1.5 million files (15 terabytes) in our active libraries and projects. With 40 people sharing files across 10 states, we still have frequent hiccups and have not figured it out 100%.

Another challenge was IT troubleshooting and hardware issues. To help solve this we moved to outsourcing 24-hour IT support and maintenance. Today, every employee has nearly instant online support for software issues. For hardware failures we utilize Amazon’s same-day/next-day deliveries or in emergencies send workers to pick up hardware at their local electronics stores. It’s rare anything takes longer than 24-hours to fix with most issues being resolved within 4-6 hours.

If you are technology heavy, do not be surprised if your expenses go up instead of down. Outsourcing IT support may be one of those areas. You may also spend more on upgraded cloud software, backup subscriptions, filesharing services, additional hardware for home-office systems, Zoom, etc.

Business people merging cog wheels

Operations

Standard operating procedures, office space, project management, team dynamics, vendor relations, meetings, working with customers and so much more. Operations is likely going to be the longest and most time-consuming list of challenges to solve, but you will also find opportunities for some surprising wins.

With the luxury of having over a year of planning, we were able to test a lot of systems and processes before the actual move. Internal employee communication is a good example. We moved to Microsoft Teams several months before the physical move and directed our in-office staff to communicate as if they were home.

Operations is likely going to be the longest and most time-consuming list of challenges to solve, but you will also find opportunities for some surprising wins. “

One of the surprising wins was in training new and existing employees. Being able to remotely watch the trainer while sharing each other’s screens was a big benefit over standing over someone’s shoulder taking notes. It was also easier for an employee to call in and share their screen with a trainer to ask questions.

We only had 1 or 2 employees who could not handle working from home. Sometimes you must accept it just isn’t in a person’s nature to work without physical supervision. This is the benefit of our Office Optional program. This at least gives local employees the choice to come back to the office.

Silhouette of group happy business team making high hands over head in beautiful sunset sky evening time for business success and teamwork concept in company

Culture

Many books about business will tell you something along the lines of “company culture is the shared values, attributes, and characteristics of an organization,” but the best company cultures also consider people’s emotions. In an office environment, it’s much easier to walk around, stop by someone’s desk or office and take the temperature of how individuals are feeling about things. People go to lunch or happy hour together. Face-to-face casual/intimate/honest conversations come more naturally in an office environment than over a video call. This dynamic is going to change when people work remotely, and leadership is going to need to adjust to make up for this.

A 2020 survey[1] shows Collaboration/Communication and Loneliness tied for first as the biggest struggles with working remotely. The longer a person works from home, the more likely they will start feeling disconnected from their coworkers, the company, and the leadership. When that happens, it is just a matter of time before they stop caring about the company or the individuals they work with.

The longer a person works from home, the more likely they will start feeling disconnected from their coworkers, the company, and the leadership. “

As a business owner, if you want to set your company up for the best chance of success working from home, be prepared to spend as much time designing new ways to stay connected to your people as you spend solving your technology and operational challenges. Because, well… feelings matter. Yes, culture is about values, attributes, and characteristics of the organization, but it is also about the interpersonal relationships your people share within the company. Developing, nurturing, and maintaining relationships inside a physical office space comes more naturally than in a work-from-home setting.

Many industries will never be able to offer WFH for some, most or any of their employees. The logistics just will not allow it. However, with technology that exists today, and in the future, many businesses are discovering WFH not only works, but may be an even better business model than before.

[1] Buffer.com/state-of-remote-2020

About the Author: Stuart Platt, Managing Partner at Outhouse LLC restructured his 25+ year company to an Office Optional (OffOp) business model in 2018. Stuart’s version of the OffOp model enabled the company of nearly 40 employees to downsize its physical office from 14,000sf to 6,000sf. Based in Phoenix, local employees desiring to work in the office for a few days, weeks or months can reserve any open desk whenever they want. The remaining employees work from home, fulltime across 10 different states and counting.

New Year – New Front Door!

October 2, 2024
By Jim Sorgatz

“There’s a new front door, and it’s online.” This quote from new home sales expert Kerry Mulcrone of Kerry and Co., on changes in the buying process, sums up how much the world has evolved in less than a year. The significant shift to online new home sales was the main topic of discussion at home builder marketer Meredith Oliver’s January Builder Town Hall. For a growing number of buyers, the journey to a new home doesn’t even include a sales center trip. And that is why having a well-designed website with engaging, interactive platforms is critical. As noted by Meredith, Interactive Floor Plans, quality renderings, and virtual tours are no longer luxuries; they are cost-of-entry items for home builder websites.

Door set on computer keyboard, opening, with Interactive Floor Plan in background
Open your front door to online new home sales.


With the housing market booming across the U.S., now is the time to review your online marketing strategy and website and make the changes needed to swing your front door wide open. A recent audit of the Outhouse website by digital marketing firm Blue Tangerine is leading us to invest in Search Engine Optimization (SEO). We are also revamping our home page to showcase our products better “above the fold.” Updates of demos and product samples are on the agenda as well. Styles change and technology changes, so it is critical for us to spotlight our newest and most innovative virtual tours, visualizers, interactive platforms, and print materials.

Many builders rebuild their website every two years! That’s how rapidly styles and technologies change.

A builder panel featuring Ashley DeYoung from DeYoung Properties, Michelle Smallwood from Holiday Builders, and Chris Hartley from K. Hovnanian Homes at our November Home Builder Digital Marketing Summit discussed the importance of fresh website content and staying relevant with the latest technology. One surprising fact that came up is many builders rebuild their website EVERY TWO YEARS! Wow! That is how rapidly styles and technologies change.

Colored Interactive Site Plan with pop up showing home renderings
Click on the Site Plan to see how engaging it is, integrating with Interactive Floor Plans, Renderings and Hotspots.

Where will you start with online marketing and website upgrades to open your front door to homebuyers? Perhaps hiring an experienced Online Sales Counselor if you don’t already have one is at the top of the list. Then consider something as simple as a home page refresh to increase functionality and showcase your homes to their fullest. Adding Interactive Floor Plans to engage homebuyers and capture leads from their saved plans is a must. How about taking it to the next level and creating WOW with Visualizers and Virtual Tours? Invest the time today reviewing and considering all the options. Then implement those that make sense. By doing so, you will stay ahead of the competition and lead buyers through the front door to your new homes.

Growing Sales with Bitmojis – a Lesson for Home Builders from Ralph Lauren

October 2, 2024
By Jim Sorgatz

How resilience, agility, and focusing on what matters most lead to success in both retail and in home building.

Ralph Lauren Bitmojis on Snapchat
Ralph Lauren Bitmojis on Smapchat

Who knew Ralph Lauren had their own Bitmojis? In a recent webinar featuring Matthew Shay, President & CEO of the National Retail Federation, and Patrice Louvet, President & CEO of Ralph Lauren, the two men discuss the importance of resilience and agility in 2020. Hired in 2017, Patrice is a brand guy and was brought on board to, “write the next great chapter of the iconic brand.” How the company interacts and engages with consumers is where Patrice centers his attention. And that is why, when the pandemic hit, this rather traditional brand stepped outside the box and designed their own Bitmojis for Snapchat. Launched in August, there have already been more than 3 million downloads. Building amazing partnerships with social media in recent years is one of the company’s greatest strengths.


An “opportunity in crisis,” the shift to digital moved light-years ahead in 2020.


Heavily focused on what the digital age wants, Patrice believes digital will become like electricity – we won’t notice it, but it will be everywhere, and it will power everything. An “opportunity in crisis,” the shift to digital moved light-years ahead in 2020.

What was most interesting about this webinar is how retail and home building share many of the same challenges and goals. To move the company forward in the Twenties, Patrice has 5 primary areas Ralph Lauren is targeting:

  1. Elevate and energize the brand – bring in a new generation of consumers.
  2. Shift to direct-to-consumer. Stores will continue to play an important role, but online sales are growing.
  3. Digital
  4. International expansion
  5. Develop high-potential, under-represented categories
Robot finger touching house icon - a symbol of the digital revolution
A tech-savvy generation of home buyers has accelerated the digital revolution.

In the homebuilding industry, the pandemic along with a tech-savvy generation of home buyers has accelerated the digital revolution. Sales centers will still play an integral role, but much of the interaction between builders and buyers will take place virtually. International barriers are being toppled as builders crisscross “the pond.” Landsea Homes and Sekisui House (Woodside Homes) are just a couple of examples. And, builders are constantly working to develop under-represented categories – affordable housing for one.

Also needing attention are four areas affected by Covid that Patrice believes are here to stay:

  1. Health and safety have become a huge factor in human behavior and will continue to be for quite some time, if not indefinitely.
  2. The move to connectivity – people are not going to quit using apps and having home deliveries. Mom and grandpa just learned how to do all that!
  3. Consumers are looking for a personalized experience.
  4. Importance of values and purpose, “What difference will we make?” Consumer response to companies focusing on these has been amazing. Authenticity is a core Ralph Lauren brand value.

With the world staying home, resilience, agility, and focusing on what matters most have become critical to the success of every business.


Three valuable lessons Patrice learned from Covid:

  1. Focus on what matters most
  2. Resilience
  3. Agility

Companies who quickly learned these lessons and adapted have survived and even done well.

This insightful webinar brings home the importance of your brand, company culture, and marketing. As home builders, our industry tends to not be on the cutting edge. We have been building and selling homes the same way for 100+ years. Builders have been making strides forward, but nothing prepared us for the events of this year. With the world staying home, resilience, agility, and focusing on what matters most have become critical to the success of every business. Engaging with consumers online is key. This is where Zoom, Online Sales Counselors, CRMs like TopBuilder and Lasso, chatbots like those powered by AtlasRTX, and online marketing tools including Interactive Floor Plans, Virtual Tours, Matterport Tours, and Visualizers play an integral role. Focusing on what the digital age wants, and thinking outside the box (Snapchat Bitmojis anyone?) to write the next great chapter of your iconic brand are keys to success.

Interactive Floor Plan
Drive engagement on your website with the Outhouse Interactive Floor Plan.

On a final note, Patrice talks about citizenship and sustainability. Companies like Ralph Lauren cannot be successful if they don’t take the lead. Consumers and partners expect it. “People will remember you for what you did and the way you behaved.” These words hold true for home builders as well.

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